ADMINISTRATIVE CALENDAR
The college administration plans an effective Administrative Calendar to ensure time management, efficiency and organized work.
In today’s fast-paced world, where time seems to slip through staying organized and efficient is crucial. One powerful tool that can help the office achieve it is an Administrative Calendar. Whether in digital or physical form, a calendar provides a visual representation of commitments and tasks, helping the administration to manage time effectively.
Effective Time Management:
Time is a precious resource, and managing it wisely is key to success. A calendar allows to plan and allocate r time effectively. By scheduling tasks, appointments, and events, the office gains a clear overview of commitments and deadlines. It helps to prioritize tasks, avoid conflicts, and make the most of your available time. With a calendar, the office at the college can allocate specific time slots for important activities.
Improved Productivity:
The Administrative Calendar provides structure and organization. It helps to create a routine and set specific goals for each day, week, or month. By visualizing objectives and breaking them down into months, the office maintains focus and stays motivated as well as stay on track, and accomplish more in less time.
Efficient Planning and Scheduling:
The Administrative Calendar empowers the college office to plan efficiently by allowing to see schedules at a glance By having a visual representation of your commitments one can navigate days with ease, reducing stress and ensuring punctuality for all your engagements.
The entire work schedule of the college office is divided into quarters for effective management.
APRIL- JUNE
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SL NO
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TASK
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1
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Bill Submission to DPI, Education Directorate regarding allotment of salary grant od all Govt Approved Staff.
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2
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Bill Submission to DPI, Education Directorate for allotment of any arrears due/receivable to any Govt approved staff.
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3
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Treasury Bill Submission for pay and allowances month wise.
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4
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Tender, quotation, approval of all purchases of laboratory equipment.
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5
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P.F Loan sanction, PF update ,loan recovery statement generation,
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6
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Record maintaining of all kinds of leave availed by the faculty and staff
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7
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Preparation of Calcutta University Exam accounts including remuneration bill ,centre fees,contingency etc.
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8
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Recording of Governing Body meeting resolutions.
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JULY - DECEMBER
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SL NO
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TASK
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1
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Bill Submission to DPI, Education Directorate regarding allotment of salary grant od all Govt Approved Staff.
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2
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Bill Submission to DPI, Education Directorate for allotment of any arrears due/receivable to any Govt approved staff.
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3
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Treasury Bill Submission for pay and allowances month wise.
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4
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Tender, quotation, approval of all purchases of laboratory equipment.
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5
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P.F Loan sanction, PF update ,loan recovery statement generation,
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6
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Record maintaining of all kinds of leave availed by the faculty and staff
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7
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Preparation of Calcutta University Exam accounts including remuneration bill, centre fees etc.
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8
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Recording of Governing Body meeting resolutions.
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9
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Submission of HRA declaration form by the staff.
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10
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Statutory audit to be done by DPI appointed Auditor.
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11.
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Student Data entry in Banglar Ucchhasiksha Portal.
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12.
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Processing of Swami Vivekananda Merit cum Means Scholarship and forwarding it (Both fresh applicants and renewal).
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13.
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Calculation of Tutiton Fees collected quarterly and depositing 50% to Govt account and copy of challan forwarded for getting allotment from Dept of Higher Education.
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14
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Admission of students in Semester 1 -readying the admission portal and renewal with software vendor.
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15
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Examination form fill up and collection of fees through SBI collect .
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| 16 |
TDS quarterly return submission to IT Department through NSDL registered centre.
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JANUARY- MARCH
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SL NO
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TASK
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1
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Bill Submission to DPI, Education Directorate regarding allotment of salary grant of all Govt Approved Staff.
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2
|
Bill Submission to DPI, Education Directorate for allotment of any arrears due/receivable to any Govt approved staff.
|
|
3
|
Treasury Bill Submission for pay and allowances month wise.
|
|
4
|
Tender, quotation, approval of all purchases of laboratory equipment.
|
|
5
|
P.F Loan sanction,PF update ,loan recovery statement generation,
|
|
6
|
Record maintaining of all kinds of leave availed by the faculty and staff
|
|
7
|
Preparation of Calcutta University Exam accounts including remuneration bill, centre fees etc.
|
|
8
|
Recording of Governing Body meeting resolutions.
|
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9
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Submission of HRA declaration form by the staff.
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10
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TDS Quarterly return submission to IT Department through NSDL registered centre.
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11
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IT Declaration forms submitted by all the employees for finalisation of Income tax amount to be deducted.
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12
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Papers for CAS and incremental benefit submitted to DPI.
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13
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Submission of bill for payment of Govt Declared Ad hoc bonus for Puja/Eid exgratia to DPI .
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14
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Submission of Treasury Bill for the above.
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